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Privacy Policy
Last updated: January 1, 2025
1. Introduction
Clarity Fitness ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services, in compliance with the General Data Protection Regulation (GDPR) and other applicable privacy laws.
2. Information We Collect
Personal Data: We may collect the following types of personal information:
- Contact information (name, email address, phone number)
- Health and fitness information (goals, medical history, physical assessments)
- Payment information (processed securely through third-party providers)
- Communication records (emails, messages, session notes)
- Usage data (website analytics, service utilization)
3. Legal Basis for Processing
Under GDPR, we process your personal data based on:
- Contract: To provide fitness coaching services you've requested
- Consent: For marketing communications and non-essential services
- Legitimate Interest: To improve our services and ensure service quality
- Legal Obligation: To comply with applicable laws and regulations
4. How We Use Your Information
We use your personal data to:
- Provide personalized fitness coaching and training services
- Communicate with you about your progress and appointments
- Process payments and manage your account
- Send you relevant fitness tips and program updates (with consent)
- Improve our services and develop new offerings
- Comply with legal obligations and protect our rights
5. Data Sharing and Disclosure
We do not sell your personal data. We may share your information with:
- Service Providers: Third-party vendors who assist in providing our services
- Payment Processors: Secure payment processing companies
- Legal Requirements: When required by law or to protect our rights
- Health Professionals: With your explicit consent for medical consultations
6. Your GDPR Rights
Under GDPR, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Correct inaccurate or incomplete data
- Erasure: Request deletion of your personal data
- Portability: Receive your data in a portable format
- Restriction: Limit processing of your data
- Objection: Object to processing based on legitimate interests
- Withdraw Consent: Withdraw consent for data processing
7. Data Retention
We retain your personal data only as long as necessary to provide our services and comply with legal obligations. Generally:
- Client records: 7 years after service completion
- Marketing data: Until consent is withdrawn
- Financial records: As required by applicable tax laws
8. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure servers, and regular security assessments.
9. Cookies and Tracking
Our website uses cookies to enhance your experience. Please see our Cookie Policy for detailed information about our use of cookies and your choices.
10. International Data Transfers
If we transfer your data outside the European Economic Area (EEA), we ensure adequate protection through appropriate safeguards such as Standard Contractual Clauses or adequacy decisions.
11. Children's Privacy
Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal data from children under 16 without parental consent.
12. Updates to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our website before the changes take effect.
13. Contact Us
For questions about this Privacy Policy or to exercise your rights, please contact us:
Data Protection Officer:
Email: [email protected]
Phone: +1-555-FITNESS (348-6377)
Address: [Your Business Address]
You also have the right to lodge a complaint with your local data protection authority.